The best time to review a position is when you have a vacancy. If there is an existing job description, make sure it is accurate for the position today and the needs of the organization. This is a perfect time to decide if the position is still the right fit for the organization or whether it is time to change the position to meet new and growing needs of the agency.
Talk with the other members of the department and management staff to make sure you know what is needed for this vacant position. Then develop or revise a job description that reflects the changes, to include:
- appropriate equipment used
- education and experience needed
- skills, knowledge and abilities
- the responsibilities and objectives of the position.
Take a look at what work was completed by the previous employee. Is that what the organization still needs today? Is it time to increase the responsibilities of the position to a supervisor or management level? Do you need more technical experience for this position to meet the needs of your customers/clients? What were some of the complaints from the department in the past that may mean you need different resources? If you make a change in the position, make sure you research the salary and whether you have enough funds in the budget for the change.
Now you are ready to continue with the recruitment process.